Return to Campus Planning Groups

Emerging Issues and Crisis Response Team (EICRT)

The scope of EICRT includes providing appropriate leadership prior to and during an emerging issue, crisis or university incident including president, and board consultation and communication. The EICRT team also works in conjunction with the Emergency Operations Center (EOC) to facilitate pandemic response. The EOC consists of representatives from approximately 30 areas across the university who work together to address an incident, including identifying and addressing resource needs, coordinating response efforts, and communicating status updates to leadership and representative areas. Based on the complexity of the work, each EICRT lead may decide to establish additional working groups, task forces or committees to support plan development.

• Develop university policy recommendations regarding pandemic response for presidential review and approval
• Coordinate university response to the pandemic in coordination with Emergency Operations Center (EOC)
• Oversee development of return to on-campus operations plans including development of guiding principles consistent with federal, state and local health guidance
• Establish EICRT sub-committees to develop area-centric plans:
  • Return to Work (Lead: Rhonda Bishop)
  • Return to Research (Lead: Elizabeth Klonoff)
  • Return to On-Campus Instruction (Lead: Michael D. Johnson)
  • Return to On-Campus Housing and Student Activities (Lead: Maribeth Ehasz)
  • Contact Testing and Tracing (Lead: Michael Deichen)

Members:

• Rhonda Bishop, VP for Compliance and Risk
• Scott Cole, VP and General Counsel
• Chad Binette, Assistant VP for Communications
• Mike Kilbride, Assistant VP for Administration and Operational Innovation
• Misty Shepherd, VP and Interim Chief Operating Officer
• Janet Owen, VP for Government Relations
• Michael D. Johnson, Interim Provost and VP for Academic Affairs
• William Self, Associate Professor, Biomedical Sciences
• Maribeth Ehasz, VP for Student Development and Enrollment Services
• Joseph Trubacz, Interim Chief Financial Officer

Expanded EICRT for Pandemic Response:

• Adam Meyer, Director of Accessibility Services
• Adrienne Frame, Associate VP and Dean of Students
• April Konvalinka, Executive Director, Housing and Residence Life
• Carl Metzger, Associate VP and Chief of Police
• Courtney Gilmartin, Director, Communications
• David Hansen, Sr Associate Athletics Director
• David Pavlonnis, Assistant VP, SDES Budget and Human Resources
• Deborah German, VP for Medical Affairs and Dean, College of Medicine
• Elizabeth Klonoff, VP for Research and Dean, College of Graduate Studies
• Fevzi Okumus, CFHLA Preeminent Chair Professor of Hospitality Services
• Ivan Garibay, Assistant Professor, Industrial Engineering and Management
• Jana Jasinski, Vice Provost for Faculty Excellence
• Joseph Thalheimer, Director, Emergency Management
• Lindsay Neuberger, Associate Professor, Communication
• Maureen Binder, Associate VP, Chief Human Resources Officer
• Michael Deichen, Associate VP, Student Health Services
• Patrick Burt, Associate VP, Communications and Marketing
• Renee Michel, Director, Environmental Health and Safety
• Sharon Ekern, Associate VP, Administration and Student Life
• Youndy Cook, Associate VP and Sr Deputy General Counsel

Return to Campus

Prepare the campus and employees for returning to in-person work through policy and protocol development, education and the development of a phased approach for repopulation.

• Provide flexibility for employees requesting to continue remote work
• Adhere scheduling to capacity limits and physical distancing
• Prepare facilities with the installation of touchless devices and hand sanitizer stations
• Identify resource needs and use central management of supply chain to purchase face coverings, hand sanitizer, disinfecting wipes and cleaning supplies
• Implement new cleaning protocols and testing and tracing practices
• Develop policies and appropriate procedures for enforcement and educate employees on expectations
• Provide continuous communication regarding safety measures and expectations
• Install visual signage across campus
• Coordinate timeline for repopulation with local, state and federal guidelines

Members:

• Chad Binette, Assistant VP for Communications
• Lindsay Neuberger, Associate Professor, Communication
• Maureen Binder, Associate VP, Chief Human Resources Officer
• Michael Deichen, Associate VP, Student Health Services
• Mike Kilbride, Assistant VP for Administration and Operational Innovation
• Misty Shepherd, VP and Interim Chief Operating Officer
• Patrick Burt, Associate VP, Communications and Marketing
• Pradeep Bhardwaj, Chair of the Department of Marketing and the Carl H. Galloway Professor of Marketing
• Rhonda Bishop, VP for Compliance and Risk*
• Youndy Cook, Associate VP and Sr Deputy General Counsel

Employee Training

Create a web-based training module for all employees to outline the new personal health and safety protocols and expectations every employee will have individual responsibility for when they return to campus.  To educate repopulating employees about the facts associated with COVID-19.  To provide employees with information and resources for further information.

Members:

• Don Sibley, Environmental Health and Safety Specialist
• Elizabeth Richner, Administrative Project Manager
• Jamie Makowski, HRIS Analyst III
• Maureen Binder, Associate VP, Chief Human Resources Officer*
• Renee Michel, Director, Environmental Health, and Safety
• Samantha Roberts, Administrative Support

Events and Camps

Make a recommendation to EICRT regarding resuming events on campus including evaluating types of events, implications of decision to resume, requirements for participants, timing of resumption and protocols for event organizers. The group will highlight any other considerations that are relevant.

Members:

• Ana Petkov, Assistant VP, Special Events
• Carla Markx, Manager, Compliance and Ethics
• Chad Binette, Assistant VP for Communications
• David Zambri, Deputy Chief of Police
• Elizabeth Hamilton, Assistant VP, Strategic Planning
• James Wilkening, Director, Campus Recreation and Wellness
• Joe Imbriaco, General Manager, Addition Financial Arena
• Josh Emambakhsh, Vendor Specialist
• Kevin Sowers, Director, Auxiliary Services
• Krishna Singh, Director, Parking and Transportation
• Louis Lubin, Director, Meetings and Events
• Misty Shepherd, VP and Interim Chief Operating Officer*
• Rick Falco, Director, Student Union
• Ronnie Lamkin, Convocation Corporation General Manager
• Scott Eberle, Manager, Auxiliary Services
• Shane Juntunen, Director, Student Involvement
• William Self, Associate Professor Medicine

Signage

Develop signage to encourage best practices and behaviors, and communicate a culture of personal responsibility and care as we begin to reopen our campuses.

Members:

• Erin Paulin, Administrative Project Manager
• James Mangan, UCF Police Commander
• Jamie Giller, Director, Communications
• Jimmy Skiles, Associate Athletics Director of Brand Advancement
• John McInerney, Manager, Facilities Maintenance
• Lauren Michalski, Manager, Security Management
• LeeAnn Roberts, Diversity Programs Coordinator
• Lindsay Neuberger, Associate Professor, Department of Communication
• Patrick Burt, Associate VP, Communications and Marketing*
• Rick Falco, Director, Student Union
• Ryan Regan, SGA Chief of Staff
• Sandra Brasch, Marketing Communications Specialist
• Scott Mauro, Marketing Communications Specialist
• Sue Gonzalez, Manager, Auxiliary Services
• Susan Vernon-Devlin, Manager, Marketing Communications

Waivers and Disclaimers

Identify criteria for the types of events/activities/facilities for which we want disclaimers and/or waivers and also to make some standardized language available.

Members:

• Andrea Gandy. Director, Enterprise Risk and Insurance Management
• Kerry Welch, Associate VP, Student Engagement and Lead Development
• Natasha Hellerich, Associate General Counsel
• Patrick Burt, Associate VP, Communications and Marketing
• Patrick Pabian, Associate Professor, Kinesiology and Physical Therapy
• Youndy Cook, Associate VP and Senior Deputy General Counsel*

Return to On-Campus Instruction

Develop a plan to resume face-to-face instruction and academic affairs services.

• Plan for a hybrid scenario with a mix of face-to-face, mixed mode and online courses
• Develop contingency plans in case a change occurs after fall plans are announced
• Prioritize experiential courses for face-to-face instruction
• Focus on in-person experiences and learning opportunities for FTICs
• Increase training for faculty on hybrid and online learning
• Identify what will move to online learning
• Establish capacity planning for classrooms
• Develop a plan for quarantined students to continue studies

Members:

• Adam Meyer, Director of Accessibility Services
• Christopher Ingersoll, Dean, College of Health Professions and Sciences
• David Hagan, Interim Dean at CREOL
• Deborah German, VP for Medical Affairs and Dean, College of Medicine
• Elizabeth Klonoff, VP for Research and Dean, College of Graduate Studies
• Jana Jasinski, Vice Provost for Faculty Excellence
• Jeffrey Jones, Vice Provost for UCF Connect and UCF Global
• Jeffrey Moore, Dean, College of Arts and Humanities
• Joel Hartman, VP for Information Technologies and Resources and Chief Information Officer
• Maribeth Ehasz, VP for Student Development and Enrollment Services
• Mary Lou Sole, Dean, College of Nursing
• Michael Georgiopoulos, Dean, College of Engineering and Computer Science
• Michael Johnson, Interim Provost and VP for Academic Affairs*
• Paige Borden, Associate Provost and Chief Analytics Officer
• Pamela “Sissi” Carroll, Dean, College of Community Innovation and Education
• Paul Jarley, Dean, College of Business
• Rebecca Richards, Assistant VP for Academic Budget, Planning and Administration
• Ross Wolf, Interim Assistant Provost of UCF Downtown
• Sheila Amin Gutiérrez de Piñeres, Dean, Burnett Honors College
• Sherry Andrews, Associate Provost and Associate General Counsel
• Sudipta Seal, Pegasus Professor, Materials Science and Engineering
• Theodorea Berry, Vice Provost of Student Learning and Academic Success and Dean, College of Undergraduate Studies
• Thomas Cavanagh, Vice Provost for Digital Learning
• Timothy Letzring, Sr Associate Provost for Academic Affairs
• Tosha Dupras, Interim Dean, College of Sciences
• Youcheng Wang, Dean, Rosen College of Hospitality Management

Classroom Capacity Workgroup

Understand both traditional and non-traditional spaces that can be used for face-to-face instruction and the impact of social distancing on fall course offerings.

Members:

• Bill Martin, Director, Facilities Planning
• Brian Boyd, Registrar
• Christy Miranda Perez, Director, Space Utilization
• Don Merritt, Director, Learning Resources
• Duane Siemen, Interim Associate VP, Facilities and Safety
• Eric Schrimshaw, Professor and Chair, Department of Population Health Sciences
• Ivan Garibay, Assistant Professor, Industrial Engineering and Management
• Melody Bowdon, Associate Vice Provost, College of Undergraduate Studies
• Paige Borden, Associate Provost and Chief Analytics Officer
• Steve Johnson, Associate Registrar
• Teresa Dorman, Associate Dean, College of Sciences

Teaching in the Fall Task Force

Carefully consider how teaching can continue safely and best during the pandemic, both for success on campus or online. The group identifies key issues regarding fall teaching along with policies and approaches that can help faculty members thrive in the current environment for the benefit of students and the community.

Members:

• Adam Meyer, Director, Accessibility Services
• Angela Rounsaville, Associate Professor, College of Arts and Humanities
• Ann Miller, Interim Director, Faculty Center for Teaching and Learning
• Bendegul Okumus, Assistant Professor, Rosen College
• Christopher Leo, Associate Lecturer of Integrated Business
• Eric Schrimshaw, Professor and Chair, Department of Population Health Sciences
• Jana Jasinksi, Vice Provost for Faculty Excellence
• John Raible, Associate Instructional Designer, Center for Distributed Learning
• Katy Miller, Assistant Librarian
• Keith Koons, Professor of Music
• Luis Rabelo, Professor of Industrial Engineering and Management Systems
• Matthew Rex, Associate Lecturer of Chemistry
• Melody Bowdon, Associate Provost and Associate Dean
• Pamela Thomas, Instructor of Biology
• Robert Borgon, Associate Professor Medicine
• Staci Zavattaro, Associate Professor of Public Administration
• Victoria Loerzel, Associate Professor, College of Nursing

Return to Research

Develop a phased approach for returning faculty, staff, and students to labs and other research activities.

• Provided shared research principles
• Developed research tiers
• Established laboratory cleaning and disinfecting protocols
• Developed education specific to research laboratories
• Created laboratory checklist
• Approve occupancy plans prior to returning
• Distribute PPE and ethanol for cleaning

Members:

• Annette Khaled, Professor and Head of the Division of Cancer Research
• Brian Butkus, Laboratory Safety Coordinator
• David Fukuda, Associate Professor and Head of the Division of Kinesiology
• Debra Reinhart, Associate VP for Research and Commercialization
• Don Sibley, Biological Safety Coordinator
• Elizabeth Klonoff, VP for Research and Dean, College of Graduate Studies*
• Enrique Del Barco, Associate Dean, College of Sciences
• Ernie Gemeinhart, Building Manager
• Gregory Welch, Florida Hospital Endowed Chair of Healthcare Simulation, Co-director for UCF Synthetic Reality Laboratory
• Griffith Parks, Associate Dean of Research and Director, Burnett School of Biomedical Sciences
• Michael Deichen, Associate VP, Student Health Services
• Renee Michel, Director, Environmental Health and Safety
• Rudy McDaniel, Director, School of Visual Arts and Design
• Sandra Hick, Sr. Coordinator for Chemical Safety and Security
• Wes Taylor, Interim Director, Institute for Simulation and Training
• Yongho Sohn, Lockheed Martin Professor of Engineering and Associate Director for UCF Materials Characterization Facility
• Zenaida Kotala, Assistant VP for Strategic Initiatives and Communication, Office of Research

EHS Planning for Research Reopening Workgroup

Understand supply needs, cleaning logistics and signage needs in lab spaces.

Members:

• Alberto Santoni, Assistant VP, Facilities Operations
• Alex Parlato, Senior Manager, Energy Services
• Brian Butkus, Environmental Health and Safety Specialist
• Brian Wormwood, Director, Housekeeping
• Cassandra Schauf, Institute for Simulation and Training
• Curtis Wade, Director, Energy and Utilities
• Daniel Gross, Director, Real Estate Property Management
• Don Sibley, Environmental Health and Safety Specialist
• Duane Siemen, Interim Associate VP, Facilities and Safety
• Jose Vazquez Perez, Manager, Environmental Health and Safety
• Joseph Thalheimer, Director Emergency Management
• Keith Krueger, Manager, Housekeeping
• Lance Watkins, Manager, Warehouse
• Michael Deichen, Associate VP, Student Health Services
• Nathaniel Boyd, Senior Manager, Energy Services
• Renee Michel, Director, Environmental Health and Safety
• Sandra Hick, Environmental Health and Safety Specialist

Return to On-Campus Housing and Student Activities

Develop a plan for all operational, educational, and well-being needs for students and staff returning to all housing communities. Provide a plan to safely engage and support returning and prospective students’ campus experiences.

• Develop occupancy guidelines
• Reserve residential space for quarantine use
• Prepare housing facilities for physical distancing
• Adjust move-in time period to promote physical distancing
• Reconfigure common areas and establish enhanced cleaning protocols
• Restrict social events and activities
• Develop online activities for residents
• Provide “welcome back” kits with face covering and hand sanitizer and share new safety protocols
• Develop communications for students and parents

Members:

• Adrienne Frame, Associate VP and Dean of Students
• A.J. Range, Assistant VP for Neighborhood Relations and Safety Education
• Amy Childs, Sr. Manager, Housing
• April Konvalinka, Executive Director, Housing and Residence Life
• Arian Bryant, Director, Residence Life and Education
• Curtis Kalai, Residence Hall Association Director
• Edward Powers, UCF Downtown Resident Assistant
• Jackie Gammage-Troutman, Regional VP of Operations, Campus Apartments
• Maribeth Ehasz, VP for Student Development and Enrollment Services*
• Marla Scannicchio, Senior VP and Chief Accounting Officer, Provident Resources Group
• Michael Deichen, Associate VP, Student Health Services
• Peter Mitchell, Director, Housing Administration and Finance
• Renee Michel, Director, Environmental Health and Safety
• Richard Berwanger, Manager, Facilities Operations
• Robert Myers, General Manager, Asset Campus Housing
• Ronnie Lamkin, General Manager, Convocation Corporation
• Sarai Duque, Knights Circle Resident Assistant
• Sharon Ekern, Associate VP, SDES Administration and Student Life
• Theda Llewellyn, Assistant Director, Student Accessibility Services

Student Engagement

Build a student life/student engagement program for students’ return in the fall.

Members:

• Abby Perez, Student Representative
• Amanda Dever, Student Programs Coordinator
• Amitzalee Laguna Mundo, Student Representative
• Ashley Squillante, Assistant Director, Greek Life
• Becky Carson, Student Representative, Graduate Assistant
• Daniel Eilen, Associate Director, M.S. Data Analytics Program
• Edwanna Andrews, Assistant VP, Community Support Services
• Gary Cahen, Associate Director, Campus Recreation
• Harshita Panuganty, Student Representative
• Jeremy Jones, Multicultural Academic and Support Services Coordinator
• Joshua Johnson, Student Resource Specialist
• Keenan Ball, Student Representative, Graduate Assistant
• Kristen Rodriguez, Student Representative
• Maritza Torres, Assistant Director, LEAD Scholars Academy
• Melina MacDade, Student Representative
• Mitch Mansell, Greek Council President
• Rasha Daniel, Assistant Director, TRiO Programs
• Rita Simpson, Assistant Director, TRiO Programs
• Sabrina La Rosa, SGA President
• Savon Crumity, Student Representative
• Sean Foley, Student Representative, Graduate Assistant
• Shane Juntunen, Director, Student Involvement
• Stacey Malaret, Director, LEAD Scholars Academy
• Stefanie Campbell, Student Programs Coordinator
• Stephanie Blanco, SGA Vice President
• Woody Joseph, Associate Director, Student Union

Contact Testing and Tracing

Develop a plan for testing, screening, contact tracing and surveillance in coordination with the Florida Department of Health in Orange County.

• Include members from DOH on task force
• Develop testing and tracing protocols
• Create protocols for the care and quarantine of students in on-campus and managed housing
• Develop an application to promote illness detection and safety measures
• Establish Student Health triage line as the point of contact during the initial phase of reopening

Members:

• Don Sibley, Biological Safety Coordinator
• Ellis Perez, Epidemiology Program Director, Florida Department of Health in Orange County
• James Schaus, Associate Director of Clinical Services and Medical Director, Student Health Services
• Jane Gibson, Chair Department of Clinical Sciences and Professor, Pathology
• Joseph Thalheimer, Director, Emergency Management
• Marcia Katz, Associate Dean for Clinical Affairs
• Mary Lou Sole, Dean, College of Nursing
• Michael Deichen, Associate VP, Student Health Services*
• Nancy Gayton, Director, Human Resources
• Renee Michel, Director, Environmental Health and Safety
• Robert Hines, Epidemiologist, UCF Population Health and Associate Professor, Medicine
• Sheryl Gamble, Director, Business Operations

COVID-19 Digital Solutions Subcommittee

Assess optimal methods for use of a UCF COVID-19 application and/or web-based solutions.

Members:

• Charles Hughes, Professor, Electrical Engineering and Computer Science
• Courtney Gilmartin, Director, Communications
• David Metcalf, Institute for Simulation and Training
• Ivan Garibay, Assistant Professor, Industrial Engineering and Management
• Joseph Laviola, Associate Professor, Computer Science and IST
• Joseph Thalheimer, Director, Emergency Management
• Ladislau Boloni, Professor, Electrical Engineering and Computer Sciences
• Maureen Binder, Associate VP, Chief Human Resources Officer
• Michael Deichen, Associate VP, Student Health Services*
• Nancy Gayton, Director, Human Resources
• Ryan Seilhamer, Assistant Director, Mobile Strategy and Innovation
• Sabrina La Rosa, SGA President