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What if the dependent student or parent(s) are not eligible to use the IRS Data Retrieval Tool?

The IRS Data Retrieval Tool in the online FAFSA application is the fastest, easiest, most secure method of providing the required tax verification. You may log in to your FAFSA and submit a correction to use the IRS Retrieval Tool. There are certain circumstances in which your parent(s) are not eligible to use the IRS retrieval such as when your parents filed separate tax returns if married or your parent’s marital status has changed after December 31 of the tax year.

There are three ways to request a Tax Return Transcript from the IRS.

  1. Online at IRS.gov. Click on “Get Your Tax Record”. Make sure to request a Tax Return Transcript not a Tax Account Transcript.
  2. By telephone at 1-800-908-9946. Please allow 5 to 10 calendar days for delivery.
  3. By Mail: You can request an IRS Tax Return Transcript be mailed to you by using Form 4506-T or by going to IRS.gov and clicking the “Get Transcript by Mail” option. Make sure to request a Tax Return Transcript, not a Tax Account Transcript. Transcripts will arrive in 5 to 10 calendar days at the address the IRS has on file for you, from the date the IRS received your request.

Read a more comprehensive guide on how to request and receive a IRS Tax Return Transcript.

FAQs Related to Receiving Aid

An individual who was required to file an IRS income tax return and was granted a filing extension by the IRS must provide all the items below:

  • A copy of IRS Form 4868, ‘‘Application for Automatic Extension of Time to File U.S. Individual Income Tax Return,’’ that was filed with the IRS for the tax year;
  • A copy of the IRS’s approval of an extension beyond the automatic six-month extension;
  • Verification of Non-filing Letter (confirmation that the tax return has not yet been filed) from the IRS or other relevant tax authority dated on or after October 1;
  • A copy of IRS Form W–2 for each source of employment income received for the tax year.
  • If self-employed, a signed statement certifying the amount of the individual’s Adjusted Gross Income (AGI) and the U.S. income tax paid for the tax year.

Students and/or parent(s) can submit a completed and signed Dependent Verification Worksheet to certify that s/he has not filed and is not required to file a income tax return. Only parents are also required, by the Department of Education, to provide an IRS Verification of Non-filing Letter.

There are two ways to request an IRS Verification of Non-Filing Letter from the IRS.

  1. Your parent(s) can request an IRS Verification of Non-Filing Letter be mailed to them by using Form 4506-T or by going to IRS.gov and clicking the “Get Transcript by Mail” option. Make sure to request an IRS Verification of Non-Filing Letter. Please allow 5 to 10 calendar days for delivery of letter at the address the IRS has on file for you, from the date the IRS received your request.
  2. By telephone at 1-800-908-9946. Please allow 5 to 10 calendar days for delivery.

A more comprehensive guide on how to request and receive a IRS Non-Filing Letter can be found at How to Request IRS Verification of Non-filing Letter.
If your parent(s) were unable to obtain the Verification of Non-filing letter from the IRS, they must complete the Parent Tax Filing Statement form to certify that an attempt was made to request the Verification of Non-filing Letter but was unsuccessful.

If income from work was earned and the W-2’s are not available, request a “Wage and Income Transcript” from the IRS. You will need to request it online, complete the Form 4506-T or contact your employer or previous employer and request a new copy of W-2 form(s).

Victims of Identity Theft must submit a Tax Return Database View Form (TRDBV) by contacting the IRS Specialized Identity Theft Assistance line at 1-800-908-4490. Along with the TRDBV form, we will require a signed and dated statement from the tax filer indicating that he or she was a victim of identity theft and that the IRS has been made aware of the issue.

You must submit the verification of tax information if you were selected for verification, and on your ‘To-Do List” you have listed:

Dependent Verification Worksheet

  • This form is now available to complete and sign electronically. When you are completing this form, it will require the student and/or parent to provide the tax information according to the answers provided on the FAFSA and if the IRS Retrieval Tool was used to retrieve the tax information.
  • According to the tax information you reported on your FAFSA, you and/or your parent(s) will be required to upload the tax information on the electronic verification worksheet form before signing and submitting the form electronically.
  • If your parents were divorced or separated on the day you filed the FAFSA, you would use the parent with whom you lived with the most in the 12 months before filing the FAFSA. If you lived with neither parent in those 12 months, you would use the parent that provided the greatest financial support in those 12 months or the most recent year in which you received support.
  • If the parent you are using was remarried on the day you filed the FAFSA, you must also provide the information for the step-parent.
  • If your parents (regardless of gender) are not married to each other and live together, you must provide financial information for both parents.

You should submit ALL of the following:

  • A copy of the IRS Tax Return Transcript that includes information from the original tax return or a signed copy of the IRS Form 1040 that was filed with the IRS.
  • A signed copy of the IRS Form 1040X for the calendar year that was filed with the IRS.

If you and/or your parent(s) filed a tax return in a foreign country or in a U.S. territory such as Puerto Rico, please submit signed copies of the foreign tax returns with dollar amounts converted to U. S. currency or the territory’s tax return.

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